The University of Vic – Central University of Catalonia (UVic-UCC) is a public institution with a rich academic tradition dating back to the Middle Ages. Recognized for its commitment to society, transparency, and innovation, its mission is to train professionals, promote research, and serve as a driver of regional development with an international outlook.
As part of this commitment, UVic-UCC manages thousands of internship agreements and annexes with companies and partner institutions every year—a key process to ensure that students can access valuable training opportunities in the workplace. The administrative complexity of this process, along with the need to guarantee legal validity and document security, led the university to launch a digital transformation project.
The challenge: managing over 4,000 agreements with speed and security
Each academic year, UVic-UCC generates more than 4,000 documents related to internship agreements. Until recently, the process was manual and decentralized, which resulted in:
- Lengthy processing times and dependence on manual tasks.
- Lack of security and document traceability.
- Legal limitations, since many students and international partners did not have digital certificates.
The university needed to optimize and automate the signing process, ensuring legal validity, security, and greater efficiency.
The solution: electronic signature from Validated ID, now part of Signaturit Group, with Peakway
To address this challenge, UVic-UCC partnered with Peakway, a technology provider specialized in digitizing document processes in higher education. With their expertise, the university implemented the electronic signature solution from Validated ID, now part of Signaturit Group, integrated with the no-code platform Gladtolink.
The solution made it possible to:
- Automate signature workflows connected to the university’s internal databases.
- Automatically archive signed documents in the Consortial Document Management System (GDC).
- Ensure legal validity and compliance, as Validated ID is a Qualified Trust Service Provider under the European eIDAS Regulation.
- Offer flexible signing options, enabling students and legal representatives to use either digital certificates or remote electronic signatures, ensuring accessibility both locally and internationally.
“The University of Vic is a highly demanding client with an elevated level of excellence. Being able to support them in this transformation process and meet their expectations has been a great satisfaction for us.” Xavier Sancliment Casadejus, CEO of Peakway
Results: faster and more secure internship agreements
- Automation and centralization of the entire signing process, significantly reducing processing times.
- Secure and automated institutional archiving, with appropriate document description and classification.
- Legal validity without the need for a digital certificate, which proved especially valuable for international partners and students.
“We have completely transformed the management of internship agreements, improving efficiency and ensuring compliance with the highest legal standards.” Albert Aragay Lanchares, Management, Document Management, Archive and Registry Service (SGDAiR)
A partnership driving digital transformation in higher education.
Through its collaboration with Peakway and the electronic signature solution from Validated ID, now part of Signaturit Group, the University of Vic – Central University of Catalonia has optimized the management of internship agreements, prioritizing automation, security, and legal validity.
This success story demonstrates how technology can simplify complex processes in higher education, free up administrative resources, and deliver value to both institutions and their partners.
