Port Hotels, a renowned hotel chain with a presence in Alicante and Valencia, has transformed its HR document management thanks to Hire&Sign, the Squarepoint solution that integrates Signaturit Group, a Namirial Company’s advanced electronic signature.
The collaboration has streamlined the hiring process and digitized all employment documentation, adapting to the needs of a sector characterized by high turnover, seasonality, and multiple workplaces.
The Challenge: manual, time-consuming processes with high administrative load
With 12 hotels across the Valencian Community and operations ranging from vacation resorts to urban and event hotels, Port Hotels managed a large and fluctuating volume of new hires.
The previous, fully manual process created inefficiencies and administrative overload. This resulted in:
“Before, a director could have 20 contracts a week to print, sign, and scan. Now they can focus on what really matters: running their establishment.” – Enrique Mayor, HR Director at Port Hotels
The Solution: automating signatures and fully gigitizing the process
Port Hotels opted for Hire&Sign, a specialized solution from Squarepoint that digitizes and automates HR processes, from contract generation to signing and archiving. Designed specifically for HR teams, Hire&Sign centralizes all employment documentation in a fast, secure, and paperless workflow, with Signaturit Group, a Namirial Company’s advanced electronic signature natively integrated.
This solution enabled:
- HR to send contracts directly from the payroll system, without going through the hotels.
- Each employee to receive both the contract and all onboarding documentation in a single package.
- Real-time tracking of signature status and the ability to send automatic reminders.
- Documentation to be archived and available for bulk download in the event of any inspection.
- The HR team to adapt workflows according to contract type or hotel, without relying on external support.
Thanks to its integration with the payroll system and a rapid implementation (less than a month), Port Hotels was able to roll out the solution across all its locations in record time.
Results and Impact: more agility, less repetition, and a better experience for all
The implementation of Hire&Sign has had a clear and positive impact on Port Hotels’ operations:
“The time efficiency in sending documentation to employees has been tremendous. We have gained, the directors have gained… and the employees themselves have gained as well.” — Enrique Mayor, HR Director at Port Hotels
A collaboration with real impact on hotel operations
The alliance between Port Hotels, Squarepoint, and Signaturit Group, a Namirial Company demonstrates how technology can solve real challenges in highly operational sectors such as hospitality. Thanks to Hire&Sign, Port Hotels has professionalized and streamlined its hiring process, achieving the perfect balance between efficiency, security, and employee experience.
The implementation of Hire&Sign at Port Hotels has shown how the digitalization of administrative processes can translate into immediate efficiency and significant cost savings. By automating document management, we reduce time, errors, and dedicated resources, generating a direct impact on the profitability of the business
Together we take digitalization further. Discover what it means to be a Signaturit Group, a Namirial Company partner.
