Synergie Spain, a leading Human Resources solutions company with an international presence and more than 50 years of experience, offers recruitment, temporary employment, training, consulting, and outsourcing services to support organizations and talent in their development.
Its team set itself the goal of accelerating the digitization of its key HR and employment documentation processes, reducing dependence on paper and ensuring compliance with labor and risk prevention regulations. To do this, Synergie chose to implement an integrated electronic signature solution that would allow them to scale securely and efficiently.
In this success story, we explain how they achieved this.ail brand for households, shops and small businesses, based on a highly automated and digital model.
The challenge. Digitizing critical processes without compromising security or efficiency
Synergie faced complex document management and large volumes: employment contracts, annexes, consents, training certifications, and mandatory occupational risk prevention documentation. Its operating model required agility in hiring staff and complying with legal requirements before each new hire.
The goal was clear: to find a solution that would allow them to sign employment documentation remotely and securely, reduce paper use, eliminate travel, and ensure legal traceability in all processes.
Key challenges:
“The challenge was to digitize critical processes without compromising legal rigor or operational efficiency, providing our employees and customers with a more agile and sustainable experience.”
– Anna Preto, Head of Information Systems Security Coordination
The solution. Integrated electronic signature for workflows with full traceability
Synergie implemented a remote electronic signature solution integrated into its management systems and training platform, making it a strategic part of its recruitment and certification processes.
The electronic signature allows employees to sign contracts and mandatory documentation from any device, ensuring legal validity, complete digital evidence, and automation in document management.
In addition, the team can perform manual and bulk mailings according to business needs, scaling its use to different teams and branches across the country with uniform security and compliance criteria.
“The integration of electronic signatures into our ERP and training processes has been key: now everything is signed and recorded automatically, with full traceability.”
– Anna Preto, Head of Information Systems Security Coordination
The results. More agile, sustainable processes with greater legal control
Since its implementation, the digitization of signatures has direct impact on efficiency, sustainability, and employee experience.
Notable results:
“The impact is clear: more agile processes, less paper, and greater document control. Our teams work better, and candidates sign faster and with less friction.”
– Anna Preto, Head of Information Systems Security Coordination
A partner for HR digitalization
Electronic signatures have become a driving force for transformation within Synergie, contributing to its mission of innovating talent management and ensuring the highest legal and operational standards.
With a scalable and secure approach, the solution allows us to continue evolving towards more digital, efficient, and sustainable environments, aligned with the current and future needs of the labor sector.
“Electronic signatures have become a key ally in offering a modern, secure, and efficient experience to employees and customers, moving towards 100% digital document management.”
– Anna Preto, Head of Information Systems Security Coordination
Do you want to transform your document processes like Synergie?
Digitizing signatures speeds up hiring, ensures legal compliance, and improves the employee experience.
Find out how you can do it in your organization. ¡Contáctanos hoy mismo!
