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The HR world is changing fast. From payslips to employment contracts, companies are moving toward fully digital HR document management. Why? Because it saves time, improves accuracy, and meets modern employee expectations.
Since France’s 2017 employment law allowed electronic payslips, digitising HR has become easier—and more necessary. Today, electronic signatures are central to this transformation, helping teams hire faster and manage contracts more securely.
If you’re an HR manager or business leader looking to improve efficiency and modernise your operations, digitisation isn’t just the future—it’s the smarter way to work right now.
Why electronic signatures matter in HR?
An electronic signature is a secure, legally recognised way to sign documents online. It’s not just a faster way to sign—it’s a better way to protect your company and your people.
Key benefits:
- Security: Guarantees that the content of the contract can’t be changed after signing.
- Authentication: Confirms the identity of the signer using two-factor verification.
- Legal compliance: Certified under EU eIDAS regulation and French law.
With these assurances, digital signatures give contracts the same legal weight as paper ones.
How it works: simple, secure, and sast
Here’s what the signing process looks like:
- The candidate receives a secure email with the employment contract.
- They enter a code sent by SMS to confirm their identity.
- With one click, the contract is signed.
- Copies are automatically sent to both the candidate and the company.
- The document is stored securely in your HRIS via API.
👉 Learn more about how electronic signatures integrate with HRIS system
👥 Real-life scenario
Imagine you’ve just found the perfect candidate. Instead of waiting days for signatures, the candidate signs digitally within minutes from their phone. You move forward immediately—and the candidate is impressed by your company’s efficiency.
What HR teams gain from going digital?
1. Faster hiring
Digital signatures reduce the time between offer and acceptance—minimising candidate drop-off.
2. Better document management
Forget paper trails. Everything is stored online, tracked, and backed up.
3. Improved employee experience
No printing. No travel. No hassle. Signing a contract becomes a seamless, one-click process.
4. Reduced operational costs
Save money on printing, postage, filing, and manual follow-ups—freeing your HR team to focus on people, not paperwork.
👉 Read more on benefits of electronic signature for HR departments
Not Just for Contracts
Electronic signatures work across the entire HR lifecycle:
- Job offers
- Employment contracts
- Contract amendments
- Expense reports
- Interview documentation
- Policy acknowledgements
👉 Explore HR document digitisation best practices to streamline your admin.
Support your employer Brand
Offering a smooth, tech-forward hiring experience reflects well on your company. Candidates value convenience and speed, and a digital-first approach shows you value their time. It’s a smart step in building a strong employer brand.
👉 Want more tips? Check out our guide to employee experience strategies.
Legally Secure and Fully Compliant
As a certified Trust Service Provider (TSP) under the European eIDAS regulation, our digital signature service complies fully with French and EU laws. That means your documents are:
- Legally binding
- Secure
- Authenticated
- Valid in court, if needed
Let’s face it—no one enjoys chasing paperwork. HR teams have better things to do, and your employees do too. That’s why electronic signatures are more than a convenience—they’re an upgrade to how your organisation works.
Ready to Digitise Your Contracts?
Switching to electronic signatures is one of the easiest ways to modernise your HR, speed up recruitment, improve the employee experience, and reduce administrative overhead.
It’s time to go paperless—and move your HR into the future.
